These sets of instructions detail how to consent to receive your W-2/W-2c electronically, view the PDF version, and withdraw your consent. To log into the SF Employee Portal, click here.


This job aid was last updated on February 4, 2022


INSTRUCTIONS FOR ELECTRONIC FORM W-2/W-2c


CONSENT TO RECEIVE YOUR FORM W-2/W-2c ELECTRONICALLY



 

1. Log in to the SF Employee Portal. Navigate to Employee Links then click the W-2/W-2c Consent link under the Payroll & Compensation column.


2. A new screen will appear listing your current enrollment status. To consent to receive your Form W-2/W-2c electronically, click on the ‘I consent to receive W-2 or W-2c forms electronically’ checkbox and then click Submit.

 

 

 

3. You will be asked to verify your identity by entering your SF Employee Portal password. Once you have entered your password, click Continue.  If you receive a notification stating your password is invalid, enter your password again. If you continue to receive the Invalid Password message even after entering your password correctly, contact your local IT Help Desk to ensure it is syncing to your City-Wide Active Directory password. 

 

 

4. Your enrollment status will now say You will receive W-2 or W-2c forms electronically. You are now enrolled for all future years and have access to your electronic Form W-2/W-2cs through the SF Employee Portal.


 

WITHDRAW CONSENT TO RECEIVE A HARD COPY FORM W-2/W-2c 

 

 

1. Any employee who previously consented to receive their Form W-2/W-2c electronically can withdraw their consent to receive a printed version going forward.  To do so, log in to the SF Employee Portal. Navigate to Employee Links then click the W-2/W-2c Consent link under the Payroll & Compensation column.

 

 

 

2. A new screen will appear listing your current enrollment status. To change your preference and receive a paper copy of your Form W-2/W-2c instead, click on the ‘I withdraw my consent to receive W-2 or W-2c forms electronically’ checkbox and then click Submit.

 

 

3. You will be asked to verify your identity by entering your SF Employee Portal password. Once you have entered your password, click Continue.  If you receive a notification stating your password is invalid, enter your password again. If you continue to receive the Invalid Password message even after entering your password correctly, contact your local IT Help Desk to ensure it is syncing to your City-Wide Active Directory password.

 

 

4. Your enrollment status will now say You will receive W-2 or W-2c paper forms.



ACCESS YOUR ELECTRONIC FORM W-2/W-2c 

 

 

1. Once you have received an email stating your Form W-2/W-2c is available, log in to the SF Employee Portal. Navigate to the Employee Links and click the View or Print W-2/W-2c Forms link under the Payroll & Compensation column.

 

 

2. A new screen will appear with a link to the PDF version of Form W-2/W-2c. Click View Form to view it. To access a Form W-2/W-2c from a prior year, choose the right one from the Tax Year drop-down menu.  

 

 

 

3. You will be asked to verify your identity by entering your SF Employee Portal password. Once you have entered your password, click Continue


4. Your W-2 will appear in a new tab where you can view and print or download a copy to your device.


A. If you receive a notification stating your password is invalid, enter your password again. If you continue to receive the Invalid Password message even after entering your password correctly, contact your local IT Help Desk to ensure it is syncing to your City-Wide Active Directory password. 


B. If the PDF fails to open, try adjusting your browser settings to allow for pop-ups on the https://epupsi-bifrost.sfgov.org website. 


C. If the margins are cut-off when attempting to print the PDF (as illustrated in the screenshot below), see the instructions below to adjust your browser print properties to fit the page.

 


 D. Select “More Setting” and change the “Scale” option to “Fit to Printable Area”.

              

             


E. If you are unable to adjust your browser settings on your work computer, please reach out to your local department MIS/IT Support team for assistance.


F. Similarly, if you are using a mobile device make sure you're on the latest browser version and the settings are configured to allow pop-ups, cookies, cross-site tracking, and clear cache if necessary. Refer to How to set up your mobile device for SF Employee Portal self-service solution article.