This article provides a step-by-step guide for getting your employee expense reimbursements completed.
If you are requesting reimbursement for Tuition or for other expenses reimbursed by your Union, you will have to obtain the Tuition Reimbursement pre-approval first.
The Tuition Reimbursement Program provides City employees with funds for professional development. Memoranda of Understanding (MOUs) between unions and the City define the rules for tuition reimbursement. Employees should refer to their MOU for a comprehensive list of eligible expenses.
Tuition Reimbursement request and approval needs to be completed first, before submitting your expense reimbursement (Expense Report) in the SF Employee Portal. Please click here to begin the Tuition Reimbursement process with the Department of Human Resources (DHR). You will find a list of helpful Tuition Reimbursement resources at the end of this article.
If you are requesting reimbursement for expenses incurred in the course of your work for the City, you will submit your expense report online. The steps below provide the necessary training and login information to complete your expense report online.
Useful Resources for Tuition Reimbursement (Pre-Approval for Union Funds)
The Online Tuition Reimbursement system is now open! Instructions and resources can be found at https://sfdhr.org/online-tuition-reimbursement-process
DHR utilizes department tuition reimbursement liaisons to assist in the dissemination of information and to help provide guidance to employees. When there are more challenging issues that they are unable to resolve, these liaisons contact DHR's tuition reimbursement team to assist. Here is a list of the department liaisons: http://sfdhr.org/sites/default/files/documents/Online-Tuition-Reimbursement-Process/Department-Contacts.pdf
Information on how to submit a pre-approval request through DHR's Online Tuition Reimbursement System: http://sfdhr.org/sites/default/files/documents/Online-Tuition-Reimbursement-Process/How-to-Submit-Pre-Approval-Request.pdf. New users need to contact their department liaisons to set up an account
Memoranda of Understandings (MOU) & Labor Agreements: http://sfdhr.org/memoranda-understanding