Every department's financial and procurement staff has a shared role in executing the mission of the Controller's Office: To ensure the City's financial integrity and promote efficient, effective, and accountable government. To that end, we ask all departments to continually strive to improve their procurement and payment processes to align with the City's preferred methods as outlined below:

Preferred procurement methods

  1. Purchase Order issued off of a written and executed contract
  2. Purchase Order issued directly without a written and executed contract
  3. PCard if no contract or purchase order available
  4. Last choice, purchase then ask for reimbursement

Preferred payment methods

  1. Paymode-X bank to bank direct
  2. PCard
  3. Paper check via mail, picked up or written on site