Copy and Update a Direct Journal

Purpose of this Article: Intended for SF Financials users with an Accounts Receivable (AR) Payment Processor or an AR Payment Approver role, this solution article provides instructions on how to copy an existing Direct Journal and update the copied journal's deposit, payment amounts, and accounting.

Audience: SF Financials Users with an AR Payment Processor or an AR Payment Approver role

Author: Robert Conner

Version/Update Date: 1.0/05.05.26

NOTE: This job aid is effective when the new AR WorkCenter features go live on Friday, May 15, 2026.

See the attached job aid for step-by-step instructions on how to copy an existing Direct Journal and update the copied journal's deposit, payment amounts, and accounting. This job aid differs from the Copy and Update a Direct Journal for Users with Both AR Payment Processor and Approver Roles solution article, as the instructions in the job aid are intended for SF Financials Users with an AR Payment Processor role or an AR Payment Approver role to maintain separation of duties.

Requirements

Direct Journals are only available to be copied if:

All payments in the deposit are Direct Journal payments
The deposit does not contain an unposted Direct Journal
The deposit is balanced

Key Topics:

AR Payment Processor copies a Direct Journal and enters the Bank Deposit ID and Payment ID
AR Payment Approver deletes the cash line of the new Direct Journal payment and updates line amount and accounting
AR Payment Processor updates the Control Total Amount and payment amount
AR Payment Approver regenerates the cash line

Related Solution Articles:

Copy and Update a Zero-Dollar Direct Journal (instructions focus on SF Financials users with an AR Payment Processor role or an AR Payment Approver role with a focus on maintaining separation of duties, and specifically about copying existing zero-dollar Direct Journals)
Copy and Update a Direct Journal for Users with Both AR Payment Processor and Approver Roles (instructions focus on SF Financials users with both AR Payment Processor and AR Payment Approver roles)
Enhancements and New Features in the AR WorkCenter Webinar on May 7, 2026

Questions?

Please email sfemployeeportalsupport@sfov.org if you have additional questions the topic of this solution article.