This document explains the procedure for creating prepaid vouchers that will allow a payment to be made to a supplier without an invoice and facilitates the application of the final voucher to the prepayment.
City of San Francisco will use prepayments to create payments for suppliers before receiving an invoice:
- Enter and pay a prepaid voucher immediately.
- Enter it as a regular voucher when the invoice is received.
- Apply or link the regular voucher and prepaid voucher prior to payment of the regular voucher.
The system deducts the payment made on the prepaid voucher from the regular voucher's scheduled payment and remits the balance to the supplier.
The voucher and payment posting processes reverse the prepayment entries and charge the final accounts when the regular voucher is posted.