This article provides a step-by-step guide for getting your employee expense reimbursements completed. 

If you are requesting reimbursement for Tuition or for other expenses reimbursed by your Union, you will have to obtain the Tuition Reimbursement pre-approval first.  

The Tuition Reimbursement Program provides City employees with funds for professional development. Memoranda of Understanding (MOUs) between unions and the City define the rules for tuition reimbursement. Employees should refer to their MOU for a comprehensive list of eligible expenses. 

Tuition Reimbursement request and approval needs to be completed first, before submitting your expense reimbursement (Expense Report) in the SF Employee Portal. Please click here to begin the Tuition Reimbursement process, if necessary.  You will find a list of helpful Tuition Reimbursement resources at the end of this article.

If you are requesting reimbursement for expenses incurred in the course of your work for the City, you will submit your expense report online.  The steps below provide the necessary training and login information to complete your expense report online.

Step 1 - Review Available Training on Managing Expense Reporting for Employees

Review the online Expenses training found HERE. Click on the “See It” button for a demonstration of the process. Alternatively, you can click the “Try It” button for an interactive demonstration. This online training is easy to use and supports you through the entire process.  However, should you need additional assistance, please email or call 415‐944‐2442 for the User Support Team.

Step 2 - Go to SF Employee Gateway Web page


Step 3 - Log Into the SF Employee Portal

  • First, read and agree to the Privacy Policy
  • Next, Login by entering the following:
    • Username = DSW number or Employee ID
    • Then click the Continue button

  • Password = your Outlook 365 email password (or Active Directory password)
  • Then click the Continue button

Step 4 - Create Expense Report

From the SF Employee Portal, click the Employee Links tab, then click the Create/Modify Expense Reports link. 


Step 5 - Get Job aid for Creating Expense Report

For a detailed step-by-step guide on how to enter your Expense Report, please see the document “Create Expense Report" attached at the bottom of this article. 

Useful Resources for Tuition Reimbursement (Pre-Approval for Union Funds)

The Online Tuition Reimbursement system is now open.