Purpose

This document explains the procedure for creating purchase order vouchers where a direct voucher was issued and paid as a workaround. The direct voucher was created and paid when there were issues with budget/chartfield information on the purchase order. However, since there is a purchase order in existence and it still contains encumbered budget items, the direct voucher needs to be reversed and an adjusting purchase order voucher should be created to relieve the encumbrance from the purchase order. The following document will detail the steps necessary to correct the accounting/budget details for the paid direct vouchers.

 

Prerequisite

  • Need to determine which PO(s) are part of the total associated on the direct voucher
  • Need to ensure that the related PO(s) have been adjusted, as applicable, to reference the correct budget/chartfield information