This document explains the procedure for creating purchase order vouchers where a prepaid voucher was issued and paid as a workaround. The prepaid voucher was created and paid when there were various issues on the interfaced vouchers and on the purchase orders. Since there is a purchase order in existence and it still contains encumbered budget items, and a prepaid asset is recorded, a voucher needs to be created and applied to the prepaid voucher in order to liquidate the PO-related encumbrance, record the expense, and to clear the prepaid asset. The following document will detail the steps necessary to accomplish these objectives.
•Need to determine which PO(s) and vouchers that are part of the total associated on the prepaid voucher
•Need to ensure that the related PO(s) have been adjusted, as applicable, to reference the correct budget/chartfield information
The key topic involved in the Voucher Approval process is:
•Topic 1: Applying Vouchers to Prepaid Voucher