Purpose: This document provides steps and information for creating a PO in a new fiscal year by copying from a closed PO from the previous fiscal year.


Description: Departments must review closed POs from the previous fiscal year before creating a new POs in the new fiscal year to validate that the details of the POs are accurate and the POs were issued by their department. 


How to View a Closed PO 

A PO that has been closed isn’t viewable on the Maintain Purchase Order page (Navigation: Main Menu > Purchasing > Purchase Orders > Add/Update POs). The PO Status for closed POs is Compl and the Line Status is Closed. 

1. Navigate to: Main Menu > Purchasing > Purchase Orders > Review PO Information > Purchase Orders 

2. Click the Find an Existing Value tab 

3. Enter the PO ID in the PO ID field 

4. Click Search 


Please note the following guidelines for creating POs using the steps in this job aid

  • Before submitting new POs for approval departments must validate that all Chartfield values and all other values are valid
  • Before submitting new POs for approval departments must validate that the default 10180 Billing Location is updated 
  • Before submitting new POs for approval departments must validate that the Contract IDs associated with PO lines are correct