Welcome to your self-service timesheet!

This quick reference guide provides you information on accessing and completing your self-service timesheet to report your time and absences.

Step 1. Navigate to the SF | My Portal site. When prompted, log in using your Identity and Access Management (IAM) credentials.

Step 2. On the SF | My Portal site, click our SF My Hub tile.

Step 3. You have now reached your SF My Hub homepage. Click on My Time.

Personalize your timesheet and set your time reporting preferences

If this is the first time you are accessing your timesheet, you may want to personalize your timesheet and set your time reporting preferences, so your timesheet reflects your desired display and defaults.

Personalizing your timesheet allows you to hide, freeze and re-order the fields that appear on your timesheet grid. See the Self-Service Time Reporting: How to Personalize Your Timesheet article for step-by-step instructions.

Setting your time reporting preferences enables you to set your timesheet defaults, such as a weekly vs. time reporting period display, and selecting your preferred Time Reporting Code (TRC) presentation so it’s easier for you to find like absences. The Self-Service Time Reporting: How to Set Your Time Reporting Preferences article provides more information on this topic.

Reporting time and absence

Update the View By and Date fields if you’d like to switch your view of the timesheet by selecting your preference and clicking the green arrows to refresh the timesheet. Use the Previous and Next links to move forward and back.

Report your time and absence for each day on the grid. You can overwrite or delete existing hours if your timesheet is pre-populated based on your schedule.

Use the Time Reporting Code (TRC) field to indicate the type of hours worked or absence taken. There can only be one TRC type per row. Click the add button for additional rows. The example below shows three rows for three different types of TRCs reported for the workweek.

Please note you will receive an error message if you select an absence related to protected extended leave such as Family and Medical Leave Act (FMLA) leave if you do not have an approved leave recorded in SF People & Pay.

Use the Shift field to indicate shift differential.

Use the lookup button in Assign Code fields 1-4 to indicate a premium such as Bilingual Pay. If you are on an approved intermittent protected leave, please indicated the reason for your extended leave in the Assign Code 4 field.

Use the Incident Code and Incident Activity Code fields to indicate disaster-related time and labor. Please consult your Payroll unit or Finance division if you are unsure of the codes to use.

Employees are paid from funding lines associated with positions. However, you can override funding information on your timesheet.

If you are a Task Profile employee, the Taskgroup and Task Profile ID fields are available for your update. Task Profile IDs indicate specific labor distribution and funding information.

If you are not a Task Profile employee, the Combination Code, Project and Project Activity fields will be available for your update to indicate labor and funding information.

Please consult your Payroll unit or Finance division if you are unsure of the labor and funding codes to use to override your default funding information.

When you are done reporting your time and absence, click the Submit and OK buttons to submit and confirm your updates.

Your reported time and absence will be available for your Time Approver to approve after the Time Administration process is complete. The Time Administration runs:

Monday – Friday: 12 p.m. to 2 p.m and 7 p.m. to 9 p.m.
Saturday & Sunday: 7 p.m. to 9 p.m.