The following step-by-step instructions demonstrate how to submit/update COVID-19 status on behalf of a department employee.

Please review the attached COVID-19 Vaccine and Face Coverings Policy memos and Frequently Asked Questions published by the Department of Human Resources. If you have any questions about these policies, please contact your department's Human Resources Representative. 

 

How to submit/update COVID-19 status on behalf of a department employee

Note: You only have access to update the records you created. For example, if a employee entered a record you will not be able to update it. Follow Steps 1 -6 to  complete records you entered on behalf of a department employee.

 

Step 1: Go to the SF Employee Gateway https://sfgov.org/sfc/employee-gateway

 

 

Step 2: Click the SF Employee Portal tile and log in. If you have issues logging in Click here to review an article to assist you.

 

  

 

 

Step 3: Once you arrive on the Portal main page, from the WORK LINKS tab, Click the SF PEOPLE & PAY icon.

 

 

 

Step 4: In the Workforce Administration tab, Click the Job Data icon.

 

Step 5: Expand Personal Information, Click on COVID-19 Vaccination Status. 

 

 

*To Edit a COVID-19 status record you  previously submitted, Follow Step 1 - 6 to locate the record you want to complete. Note: You will not be able to edit records entered by employees.

 

Step 6: To submit a new COVID-19 status record on behalf of a department employee, Enter the Empl ID and select Search

Step 7:  Select the Vaccine from the drop down list

Step 8: Enter the Date of the vaccine

 

 

Step 8A: If there is a second vaccine select the + sign at the end of the row and repeat Steps 7 and 8 above

  

Step 9: Save the record

 

 

Step 10: Select the Documentation tab.

 

 

 

Step 11: Click the Add Attachments Link You must add attachments for each dose if you had 2 Doses.

 

 

 

Step 13: Click the Add Attachments button to upload their documentation

 

 

Step 14: Click My Device

Step 15: Locate your document and select Upload 

Step 16: Click Done 

Step 17:

Enter the Description and Click Save

then Close the Attachments Tab

Step 17A:  To add additional attachments you must close Vaccine Attachments tab and repeat Steps 13 thru 17 above 

Step 18: After adding your attachments save the record again

 

When you leave the record and come back the Add Attachments link will be displayed as View Attachments