Effective September 15, 2023, the Additional Names page will no longer be available to track an employee's Preferred Name. Instead, Department Human Resources staff can track an employee's Chosen First Name by using the new Chosen First Name field in the Modify a Person page. This solution article provides Department HR teams step-by-step instructions on updating an employee's Chosen First Name.
Step 1. To update an employee's Chosen First Name, search for the employee on your Modify a Person search page.
Step 2. Click the + button to add a new effective dated row in the Name table.
Step 3. Click the Edit Name button.
Step 4. Enter the employee's Chosen First Name in the Chosen First Name field and click the Refresh Name button. After refreshing your entry, the Display Name provides a preview of your employee's Chosen First Name.
Step 5. Click OK to save the transaction.
Your employee's Chosen First Name will now appear in parenthesis after their legal name in all SF People & Pay and SF Learning pages. Their Chosen First Name will also appear on top of the SF Employee Portal formatted as Chosen First Name and Legal Last Name.
If an employee wishes to provide a new Chosen First Name or update their existing Chosen First Name, they must contact your Department HR team to request this change, much in the same way they are required to contact you to update their legal name. They must also contact your Department IT unit if they'd like their email address to reflect their Chosen First Name.
NOTE: The employee's Chosen First Name will not be visible in other SF Employee Portal systems and other self-service features related to systems outside of SF People & Pay and SF Learning, e.g., SF Financials, Expenses, etc.
Questions?
Please contact your Department's Client Services Consultant if you have policy questions about tracking Chosen First Name. For other questions, please reach out to the SF Employee Portal Support Team.