Systems Division Support

Updating the Accounting Distribution on a Customer Contract

Purpose: This document provides instructions on how to modify a customer contract to change the accounting distribution values for each line associated with the customer contract. 

Step 1: On the Financials homepage, select the Grants tile.

Step 2: The Copy Proposal page will appear. In the Manage Contracts folder, select Define Contract General Info.

Alternate navigation: Customer Contracts tile > Define Contract General Info

Step 3: Enter the Business Unit and the desired Contract ID. For this example, we will use CTR00004063.  Click Search.

Step 4: Click the Lines tab.

Step 5: Click the Detail tab.

Step 6: In the Accounting column, click the Distribution hyperlink.

Step 7: There are two option to update the Accounting Distribution. Option A – to correct the existing accounting distribution and Option B – to add a new effective dated distribution. Note that the default account (10040) is the unbilled AR account.

Option A – Correct the Current Accounting Distribution

Step 8: Click the Correct History button

Step 9: Update the accounting information as needed. Here we will change the Dept value in the Contract Asset line to 251669. Click the Save button.

Step 10: Click the OK button for “Contract Asset accounting distribution has been changed.”

Step 11: Scroll to the far right of the Contract Asset line to make sure Valid is checked.

Done! You have successfully modified the Accounting Distribution on a Customer Contract.